It is essential for today’s mobile professional to stay organized to the greatest extent possible, since there is already a certain lack of uniformity in his/her daily work routine. Unlike the office worker who dutifully reports to a cubicle at 9 a.m. every day and has the agenda for the day pretty much programmed in, the mobile professional tends to have a far more fluid kind of work day.
The mobile professional might literally be performing work tasks from almost any location, for instance at home, in a car, at a hotel, at a customer location or even from an airport or train station. The real trick about this kind of working style is maintaining the same level of high-quality work, and delivering on assignments in the same professional manner as if you were sitting right at the office.
In order to accomplish this, the mobile professional has to make good usage of available, easy-to-use tools that promote networking, sharing and great organization. Given the mobile requirements of this kind of employment, it is absolutely essential for a top professional to keep all the elements of work assignments highly organized, so they can be retrieved, updated and delivered without any of the chaos normally attributable to such a hectic mode of work. Here are five of the best apps that mobile professionals can make use of, to maintain a high level of organization in a decidedly un-organized working life:
Dropbox is one of those apps which can be used for both personal life and business, and it’s a good idea to make use of such apps because chaos in one’s personal life can easily spill over to the business side of things, and cause disruption for work tasks. With Dropbox, you can maintain folders of any project you happen to be working on, and retrieve them from any location, on any device.
If you’re one of those business professionals who has to have the latest computer device as soon as it comes out, you’ll still be able to immediately access all your Dropbox files with whatever new device you use. A feature many people find particularly useful is the camera upload feature which allows images taken by an iPhone or other device to be uploaded to your Dropbox account and made available to any other devices you might have.
Evernote is one of the most reliable and useful apps for mobile business professionals because it’s ideal for taking notes during meetings, recording impressions during phone calls and attaching any kind of documents or other articles to your notes so that same-subject topics are all kept together. How’s that for organization?
If you’re the lazy type or you’re super busy, you don’t even have to take notes during a meeting or interview, but you can record the entire session right into an open note. The beauty of this is that you can devote your full attention to what is being said or presented, rather than taking the time to jot down notes and having to concentrate on note-taking instead of listening.
How often have you needed to quickly access a particular account to retrieve information or to update it, but you couldn’t remember the username or password associated with the account? Even worse, you might think that you remember username and password, but find out after several tries that they aren’t working, and you’re locked out of your own account.
Tripit makes it easy to record all these things, as well as your frequent flyer miles, so that you have all this information at your fingertips. You can also record notes and images of places that you really liked, so you remember to go back there on your next visit. It’s also a good place to store articles, emails and recommendations from friends about your destination or any of the amenities particular to a location you’ll be visiting.
One of the best ways to become more organized is to make a habit out of some of the work tasks that you repeat fairly regularly. HabitList helps you set habits that you intend to regularly stick with, for instance publishing social media posts periodically, attending more networking events or staying involved with professional organizations.
After you’ve identified a habit to the app, you can associate a time frame with it so that you can repeat the habit once a week, twice a month, etc. One of the very useful things about using HabitList is that it keeps you motivated to stick with the habits you’ve identified and tracks your progress as you do so.
You might find this particularly useful for those mundane or distasteful tasks that you don’t particularly care for, but which you simply can’t avoid. The positive reinforcement you get from HabitList might well help keep you on track and keep you consistently performing the appealing tasks from work, as well as those which are not so appealing.
The value of staying organized
If you make regular use of some or all of the apps listed above, you should find that your hectic life as a mobile professional is considerably more ordered and organized. It’s a fairly short jump from being more organized to being more productive, so you can expect that with the greater organization that comes from using some of these, you’ll find that you get more work done, and that the quality of your work is improved.
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